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What you get in each edition.

Choose a solution and an edition. Everything included is ticked, what that edition adds over the one below is marked New, and the next step up stays visible in grey.

EssentialsStandard

HeadLight's standard forms and workflows, running the same day.

ProConfigured, without code

Your administrators set up forms, rules, reports and approvals to your standards.

CustomEngineered with you

We build what is genuinely unique to your program: forms, data and integrations.

Field Inspection

Capture in any conditions

One-tap observation creation with auto-captured GPS and timestamp
Narrative, weather conditions, and quantities against line items
Full offline; queued work syncs cleanly when connectivity returns
Configure custom observation types matched to your taxonomy

Photo & media documentation

GPS-tagged photos automatically linked to their observation
Caption, annotate, and mark up photos in the field
Fast Capture (iPhone) for high-volume photo runs + short video

Forms that fit your work

Standard Dynamic Forms across the most common inspection scenarios
Specialty forms for bridges, materials, and specialized inspections
Submit and edit forms through the default review flow
Build custom Dynamic Form templates with conditional logic
Bespoke form engineering beyond the configuration module
Bespoke offline performance optimization for very large project portfolios
Custom integration with field IoT or sensor systems

Project files at your fingertips

Access plans, specs, and the full project document library in the field
Upload field-collected documents directly to the project
Download files for offline access — work without coverage

Field Forms and Daily reports that flow

Auto-assemble dailies from the day's observations and photos
Generate weekly summaries from approved daily reports
Customize the daily report layout to your required format
Export form and report data to agency specific formats
Send field inspection data back to your existing systems
Approval workflows

Contract Administration

Contracts & timeline

Create a contract record with parties, dates, and key terms
View contract financial summary — total, spent, remaining
Close out a completed contract and archive cleanly
Custom contract templates and milestone configurations

Bid items & line items

Import bid items from the bid package and convert to trackable line items
Track estimated vs. actual quantities through the project
Add supplemental contract items mid-contract
Custom bid item taxonomy and categorization

Payments

Generate progress payment estimates from completed work
Validate line item quantities from the field
Submit payment estimates for approval and track financial history
Support for retainage, liquidated damages, stockpile tracking
Configure custom payment workflows and estimate templates
Integrations with your ERP and financial systems

Change orders

Create change orders tied to scope or quantity changes, with justification
Route change orders through approval workflows and modify contract
Track change order status and cumulative impact
Approval workflow support
Configure custom change order workflows and templates

Master list management

Add primary contractors and subcontractors to the project
Manage contractors' equipment, personnel, trades, and crew counts on the jobsite
View contract progress as the contractor

Construction Management

RFIs

Standard RFI form — create from the field or office
Route RFIs and track response time vs. agency SLA
Generate RFI log with filters by spec section, status, age
Custom RFI forms and multi-party routing chains

Submittals

Build a submittal log from spec sections, with status and aging tracked
Submit a submittal package for review and link to spec for traceability
Review and return with approved / approved-as-noted / rejected
Custom submittal register format per spec convention

Transmittals & meeting minutes

Create and send transmittals with tracked receipt and document attachments
Standard meeting minutes — attendees, decisions, action items, due dates
Custom transmittal and meeting templates per agency / meeting type

Punch list & NCRs

Create punch list items from a walkthrough, assigned to trade or contractor
Track completion, re-inspect on returns, sign off with photo evidence
Custom punch list workflows with party-specific sign-off rules

Project closeout

Declare substantial completion and conduct the final walkthrough
Closeout projects with required deliverables and documentation
Archive project data and documents
Design-build delivery workflows with compressed cycles
Send approved documents to your document management system

Pricing is quoted: per user, on an annual term, based on the solutions and edition you choose. Submittal starters for producers are priced per plant.