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Collecting a materials sample on site
For materials producers & labs

Acceptance without the paper chase.

Material is produced, placed, sampled, tested and accepted by different people in different places. HeadLight keeps the chain unbroken, from the sample pulled on site to the result the owner accepts, so your QC stands up and your lab spends its time testing.

Book a 20-minute walkthroughSee the hand-offs
AgenciesCEI firmsContractorsProducers & labs
Start here

Start with what the state asks for.

Each starter covers one plant, its materials and the state’s forms, and is priced per plant. Add the rest when you need it.

Production SubmittalsPlant QC by lot and sublot, blend control and running averages against the JMF, and the daily QC submittal on the state’s form.Mix Design SubmittalsFrom the design request and batch sheet to the test battery, the state’s mix design packet and the JMF.Source & Product ApprovalsAggregate source approvals, on the state’s forms.

Starters move up to the full solution with credit: Sampling & Testing, Materials Lab and Acceptance & Pay. See Materials

The work between you and everyone else

Every result is only as good as the chain behind it.

The field-to-lab hand-off is where chain of custody usually breaks. With HeadLight the sample, the lot, the source, the test and the acceptance are one record.

Your plant or labQC, lab managers, technicians
You sendTest results tied to the lot and the spec · QC data
⇄
You get backSample plans by spec year · acceptance decisions
Owner agencymaterials engineer, district
Your plant or labQC, lab managers, technicians
You sendResults back, checked against spec and flagged at entry
⇄
You get backQR-labeled samples with location, lot and chain of custody
Field samplersagency, CEI firm or your own crew
Your plant or labQC, lab managers, technicians
You sendMaterial and its QC results
⇄
You get backAcceptance on the lots they placed
Contractorsyour customers on the job
Your people, day to day

What changes for your plant and lab teams.

Production SubmittalsPlant QC by lot and sublot, blend control and running averages against the JMF, and the daily QC submittal on the state’s form.Mix Design SubmittalsFrom the design request and batch sheet to the test battery, the state’s mix design packet and the JMF.Source & Product ApprovalsAggregate source approvals, on the state’s forms.

31,600+ projects in 25+ states run on HeadLight today, from single contracts to agency-wide programs.

60+public agencies
130+engineering and construction firms
30M+field observations captured
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What you get from your own data

Traceability protects the material and the business behind it.

Traceability end to end

From production to acceptance, every result is chained to its sample, lot and source.

Fewer failed-lot disputes

Out-of-spec results are flagged at entry and retests are tracked, so questions are answered with the record.

Less lab paperwork

Structured test methods, auto-calculations and official reports, without re-keying.

Ready for audits

Every test result traceable to its sample and method, one search away for any auditor.

1.2M+samples and tests tracked in HeadLight
25,000+organizations connected, from producers and labs to the agencies that accept their material
100%chain-of-custody traceability: every sample, every transfer

Some of the producers that have used HeadLight

WalbecErgon
What producers & labs use

The workflows HeadLight runs for you.

Submittal startersMix design, production and source approval submittals, per plant, on the state’s forms.Sampling & TestingField sampling and on-site testing, lot-tracked from the jobsite.Materials LabThe LIMS for construction materials. Lab forms, QR sample tracking, sample plans, chain of custody and results against spec.Acceptance & PayAcceptance against spec, QC compared with verification, and pay factors.

Configured to your standards, with no workarounds: see how configuration works

Questions

What teams ask first.

Does it work with the LIMS our lab already runs?
Yes, both ways. Test results from your existing LIMS come into HeadLight and join its auditable sampling and testing record. Samples captured and tracked in the field can be pushed to your lab’s LIMS, so the lab works from them as it tests.
How long does it take to get running?
Standard setups take 2–4 days. Configured rollouts typically take 2–4 weeks. Bespoke methods and lab-system integrations are scoped.
Can we start on the standard setup and configure later?
Yes. Most labs start on the standard methods and forms, and configure their own as they go.
Who owns the data?
Your data is yours. Each customer’s data is stored separately, and permissions apply at the record level. You can download your data at any time, and LiveConnect keeps a synchronized copy in your own environment.
How is it priced?
Quoted. Per user, annual term, based on the solutions and edition you choose. Submittal starters are priced per plant. How pricing works
HeadLight and agency staff walking a site

See it in 20 minutes.

A short walkthrough of the field record, from the inspector’s iPad to the pay estimate.

Book a 20-minute walkthrough