For public agencies & DOTs
Run the whole program from one record.
Your program is delivered by your own inspectors, the CEI firms you hire, the contractors you pay, and the producers and labs you accept materials from. HeadLight puts all of that work in one record you own, so you approve, pay, accept and answer for it from the same place.
The work between you and everyone else
An agency sits at the center of every hand-off. So does its record.
You set the standards, approve the work, pay for it and answer for it. Each hand-off with the organizations you rely on lands in the same record, in your format.
Your agencyresident engineer, district, headquarters
You sendStandards, forms and approval chains · approvals
⇄
You get backDailies in your format · inspections and photos · quantities for approval
Inspectors & CEI firmsyour staff and consultants
Your agencyresident engineer, district, headquarters
You sendPay estimates from approved quantities · change orders · RFI answers
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You get backRFIs and submittals · questions on quantities before pay
Contractorsprime and subs
Your agencyresident engineer, district, headquarters
You sendSample plans by spec year · acceptance decisions
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You get backTest results tied to the lot and the spec · chain of custody
Producers & labsagency or independent
Your people, day to day
What changes for the people who run your projects.
Inspectorsagency field staff
- Capture observations, photos and quantities on site, with or without signal.
- Every photo is stamped with time and location automatically.
- The daily report assembles from the day’s observations, done before leaving site.
Resident engineersproject office
- Dailies, quantities and change orders arrive in one approval queue.
- Every quantity traces back through the observation to the photo behind it.
- What you approve becomes the pay estimate. Nobody re-keys it.
Contract administratorsdistrict and headquarters
- Pay estimates are built from field quantities the resident engineer has already approved.
- Change orders route through your approval chain with their justification.
- Funding, federal-aid participation and DBE commitments tracked per project.
Materials engineersdistrict materials
- One chain from the sample to the accepted lot, with custody at every hand-off.
- Sample plans start from your spec year’s template; results arrive checked against spec.
- Accept or reject lots from the record, with QC compared against your verification tests.
Bridge & asset programinspectors and managers
- Element-level inspection forms come pre-filled, ready to rate.
- The last inspection’s photos sit alongside, so you rate against the history.
- Schedules and condition trends across the whole inventory.
Program directorsexecutive
- Every project and district in one view.
- Dashboards set up by configuration, not code.
- Audits and inquiries answered from the record, not rebuilt from boxes.
31,600+ projects in 25+ states run on HeadLight today, from single contracts to agency-wide programs.
60+public agencies
130+engineering and construction firms
30M+field observations captured
What you get from your own data
One record for the work is also better oversight of the program.
Consistent across districts
Forms, observation types and approval chains are configured once, so every project follows the same standards.
An audit trail that stands up
Every dollar traces back to the field record that justifies it: the photo, the quantity, the approval.
See the whole program
Dashboards across projects and districts, set up by configuration rather than code.
Fund and report with confidence
Funding sources, federal-aid participation and DBE commitments tracked against the work as it happens.
$30B+of construction value managed on HeadLight
28%productivity increase Louisiana DOTD measured after adopting HeadLight
60+public agencies use HeadLight, from state DOTs to cities and transit
HeadLight is helping HDOT build resilient infrastructure that’s safer, more efficient, and well-documented to withstand severe storms and rising seas.
What agencies use
The workflows HeadLight runs for you.
Field Data ManagementInspection, contract administration and construction management.FundingFunding, federal-aid participation, DBE compliance and closeout.MaterialsOne chain from the sample to the accepted lot, through the field, the lab and acceptance.AssetsBridge and asset inspections for the life of the asset.
Configured to your standards, with no workarounds: see how configuration works
Questions
What teams ask first.
Can our CEI firms and contractors work in the same record?
Yes. Each hand-off with the organizations you rely on lands in the same record, in your format. Your own inspectors, the CEI firms you hire, the contractors you pay and the producers and labs you accept materials from all work in it.
How long does it take to get running?
Standard setups are ready immediately. Configured rollouts typically take 2–4 weeks. Large integrated programs are scoped.
Does it work with the systems we already run?
Yes. HeadLight works alongside the system of record you already run. See how HeadLight connects
Who owns the data?
Your data is yours. Each customer’s data is stored separately, and permissions apply at the record level. You can download your data at any time, and LiveConnect keeps a synchronized copy in your own environment.
How is it priced?
Quoted. Per user, annual term, based on the solutions and edition you choose. How pricing works